When you enter the December payment period, you will receive the task "Employees to be processed with statutory leave not taken" for the employees who still have a balance of statutory leave at that time.
The task gives you the opportunity to provide the necessary information about the reason for not taking the holiday(s), any pay in lieu of holiday(s) and/or whether the remaining holiday(s) is (are) to be carried over.

You can indicate here what has to happen to the holiday(s) that can no longer be taken this year.

Please note:
You must do this before sending the salaries for December.
If you do not, you will not be able to submit the salaries for employees with an untaken holiday balance.

1.If necessary, adjust Days or Hours in the Show holidays field.
By default, Payroll shows the holiday balance in days or hours as under the Counters in the Monthly Calendar.

Comment: If the balance includes an incomplete day, Payroll will show the balance only in hours.

2.Under Balance, you are given an overview of

•the total number of leave days/hours not taken,

•of which originate from a holiday certificate/voucher,

•of which have been accrued with the current employer.

Comments:

•Important ! If you are working with import time registration, it is advisable to first import the work for the month of December and any previous months. This ensures that the holiday balance is up-to-date.

•Payroll takes into account the registered planned holiday(s) in Payroll.
The Counters in the Monthly Calendar take only calculated holidays into account.
Therefore, there can be a difference between the balance under the Counters and the balance under this feature.

•If the employee’s holiday entitlement is recalculated, Payroll will not show any information about the balance at that time, but the status in the table at the top of the page will change to 'Pending counter'.

3.You must state the reason for the untaken holiday(s) under Make a selection.
Choose a concrete reason (list of reasons for new force majeure).
If the reason is not in the list, you will have to choose one of the following:

•Force majeure: other reason (old force majeure)

•No force majeure (voluntary)

Contact your payroll consultant if you wish to provide several reasons.
More information about the reasons can be found in the FAQ section.

4.Click on Save.
The status in the table at the top of the page changes from “Action requested” to “Finished”.

 
Result

Payroll shows the result depending on the reason chosen:

       Concrete reason (new force majeure)

       Force majeure : other reason (old force majeure)

       No force majeure (voluntary)

In the report 'Leave not taken white-collar workers: result choice December' you will find an overview of the choice you have entered for the white-collar workers concerned.

Changes

Note:
If December has not yet been calculated, you can still change your choices.
Once December has been calculated, you can no longer do this yourself and you need to contact your payroll consultant.

You will receive a new task when the statutory leave balance has changed if the year has not been closed for tax purposes.

As soon as December is the current payment period, you can fill in here the number of holiday days or hours that were not taken due to force majeure concrete reason (list of reasons for new force majeure).

You can choose between days and hours. By default, the option is selected as for the Counters in the Monthly Calendar.

As soon as you have registered the necessary information and clicked on Save, the status “Finished” appears at the top, together with the number of days or hours not taken.

Note:
You must do this before sending the salaries for December.
If the salaries for December have already been forwarded, contact your payroll consultant.

In the report 'Leave not taken blue-collar workers: result choice December' you will find an overview of the choice you have entered for the blue-collar workers concerned.