Use this screen to upload or review holiday certificates for white-collar workers. 
There is no need to provide SD Worx with holiday certificates or vouchers for blue-collar workers. These are the responsibility of the National Office for Annual Holidays.

 

Uploading holiday certificates

1.Go to Employees and click on the relevant employee.

2.Go to Holiday certificates.

3.Click on the Upload holiday certificate button at the top right.
This will take you to a web form where you can upload your certificates.
We have already filled in the affiliation number, employee name and employee number for you.

 

Reviewing holiday certificates

After a holiday certificate has been uploaded and processed by SD Worx, a line will be displayed at the top of this screen.
This provides a quick overview of the following data:

•Holiday reference year
A holiday reference year is the year in which an employee worked. The employee's holiday entitlement for the holiday year is based on this amount of work. Example: The 2021 holiday reference year for holiday entitlements in 2022.

•Period
The start and end dates between which the certificate is applicable.

•Days worked
Number of days worked plus any assimilated days noted on the certificate. This could apply for employees who were employed via a temporary employment agency, for example.

•Type

oCertificate previous employer
This certificate can appear based on your provision of a holiday certificate or holiday cheque for this employee to SD Worx.

oYour payroll officer will process periods during which no work was carried out or there was no employment resulting in holiday entitlement or holiday pay in several ways, based on the information you provide by phone or in writing. 
The following options are available:

▪Fictive certificate
This type of certificate is used for new SD Worx clients who already employed personnel previously or in the event of a merger. A fictitious certificate records employment known to another payroll service provider or another company without calculating the holiday pay on termination.

▪Interim settlement
This certificate may be used for an employee who is still in your employ, but who is making use of a full-time time credit (or serving in the army) and for whom you must make a mandatory full holiday pay settlement (as on job exit).

▪Period not worked
A period in which the employee was not working, not unemployed, not attending school, etc.

▪School period for youth holiday
A period in which the employee fulfilled all the conditions, entitling them to youth holidays.

▪Period of unemployment
A period during which the employee was officially registered as unemployed and which could entitle them to senior holidays.

▪Period of disability before date of hiring
A period during which the employee was officially registered as a disabled person and which could entitle them to senior holidays.

▪Foreign employment/self-employment/public services
A period during which the employee was employed, but holiday entitlements and holiday pay are not equivalent to those for employment in the private sector.

 

•Description
The description entered by your payroll officer.

•Working days/week
The actual number of working days per week as stated on the certificate. Example: This will be '4' if the employee worked 4/5ths of the week for their previous employer.

•Employment fraction
This is the percentage of employment. Example: This will be '32.00/40.00' for an employee who works 4/5 of a 40-hour week.

•Linked
If an employee's work scheme at a previous employer changed during the holiday reference year, the certificate for the previous employer will have multiple periods with different work schedules, employment fractions, etc. 
These various periods are included in the overview.  The green tick mark in this column shows that they are based on the same paper certificate.

 
Clicking on the line will cause the holiday certificate's details to appear below.

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