Payroll

Electronic or paper pay documents

Electronic or paper pay documents

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Electronic or paper pay documents

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As a client, you can choose to provide your employees with electronic pay documents.
Mysdworx offers employees access to all e-pay documents including payslips, form 281.10 (tax record), individual account, holiday and employment certificates and a number of documents concerning social risk declaration, such as the temporary unemployment certificate.

You may only use mysdworx if you have agreed this with your payroll officer.
Once you have made arrangements with your payroll officer, you can go to Master Data - Employees - Identification - Administration, where you will find the following fields:

Email

Employees will be logged in to mysdworx by Payroll with this email address.
They will be logged in if

•the employer decides to work with mysdworx; and

•the employer enters an email address or the employer changes the email address.

The email address must be entered twice. If the email addresses do not match, you will receive an error message.

Comments
The email address must be personal. This means group mailboxes (such as "info@company.com") or email addresses shared with a partner (such as "famPeeters@telenet.be") are not permitted. This is for prevention purposes, e.g. an employee gaining access to another employee's pay details.

Salary documents

Here you can tick whether the employee would like to receive their pay documents electronically or on paper.
Paper is ticked by default.

Electronic is ticked by default if:

•it has been communicated to the employer that all pay documents are electronic by default; or

•the employee's preference to receive electronic pay documents is known (the employee has already entered Electronic in this field for a different contract with the same or another employer.

The employee receives access to mysdworx if Electronic is ticked.
 
If the employee opts for paper, you can still give them access to My Salary by ticking the Give employee access to My Salary field (see below): The employee can view their pay documents in mysdworx as well as receive paper copies from their employer.

 

You can give an employee access to mysdworx on the Identification tab - Mysdworx:

Status

The application can contain the status Active, Inactive or Invitation email sent.

Inactive

No action has been taken yet to create an account for this email address.
The employee will still receive paper payslips.

Invitation email sent

This status remains in place until the employee has not activated mysdworx for the employer concerned.
The employee automatically receives reminder emails.

Active

Once the employee uses mysdworx for the first time, the status will be Active.

The employee can view their pay documents electronically in mysdworx.
The employer can view the pay documents electronically in eDox.

Has My Salary

Here you give the employee access to My Salary.

•Either you tick the field Give employee access to My Salary.

•Either the field Give employee access to My Salary is automatically ticked if Electronic is ticked in the field Salary Documents. You cannot adjust this automatically.

Once you have done this, a message will appear under the status that the employee will receive an invitation email for My Salary.

Has My Salary is automatically set to Yes once you have saved the ticked field Give employee access to My Salary. The field Give employee access to My Salary will then disappear.

Frequently asked questions

hmtoggle_plus1        An employee wants to receive their emails at another email address.

If the employee wants to receive their emails at another email address, they need to update their details in Mysdworx.

1.The employee logs into Mysdworx.

2.The employee goes to My profile in the top right corner.

3.The employee goes to Email addresses and clicks on Change.

The email address in Payroll remains unchanged.
Note: The email address actually used for delivering electronic payslips may differ from the email address shown here. After all, employees can enter a private email address at any time in Mysdworx. Private email addresses will not be shown in the input software for privacy reasons.

hmtoggle_plus1        An employee does not have an email address. What should I do now?

The employee can create a username via the activation screen (via the link Click here to create a username).
The employee can also log in with their e-ID.

 

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